Office management/business administration assistant

Job description

About us

AMICULUM was designed to be different. In 2001, we decided to build a global healthcare communications, consulting and learning business from scratch. We now have teams based across multiple locations in New Zealand, China, Singapore, UAE, Switzerland, UK and USA. We offer highly specialist services to global pharmaceutical and biotechnology clients, including medical communications, healthcare learning, clinical and commercial consultancy, market access, rare diseases, genomic medicine, digital engagement and advocacy.


The opportunity

We are looking for a proactive and organized administrator to manage office facilities and provide administration support across our busy teams. The role is based in our offices in Clarence Mill, located alongside the Macclesfield canal in Bollington, with regular travel to support our teams in central Manchester. The successful candidate will be skilled at communicating with a wide range of colleagues and external providers, as well as problem solving to ensure our employees enjoy a great working environment.


The day-to-day duties of this role are varied and include:


  • Carrying out daily and weekly office processes and checks, for example managing stationery and kitchen supplies and general maintenance
  • Maintaining the office management helpdesk and responding to any issues raised
  • Working closely with the landlord on any building or environmental issues and working with contractors on-site
  • Supporting the delivery of health and safety requirements, for example, office risk assessments, fire safety procedures, arranging first aider training courses and workstation assessments
  • Providing business administration support to internal teams where required, for example, project finance administration


About you

This role would suit a highly professional, motivated and friendly individual with a proactive and positive attitude. Prior experience in a similar role would be beneficial but is not essential as a full handover and training would be provided. 


You will reflect the key attributes that we look for in all colleagues, which are:


  • Teamwork and collaboration: the ability to develop positive relationships with a variety of people, and a clear and confident style of written and verbal communication
  • Pragmatism: a sensible and flexible approach when problem solving, responding to requests and prioritizing tasks
  • Accountability: an ability to work independently to manage projects to agreed timelines and a desire to provide excellent client service to our internal teams


Why work at AMICULUM?

We’re proud to be a flexible and inclusive employer that provides a supportive working environment. We’re committed to developing the careers of our team members and encourage colleagues to create their own career path; we are a job-title-free business that offers progression based on knowledge, skills and ambition. We value creativity and encourage colleagues to offer ideas that further the success of our business, and in return, we offer competitive salaries and a great benefits package, including two industry-leading annual bonus schemes, a generous pension scheme, life and income protection insurance, and 25 days’ annual leave plus public holidays.


How to apply

We ask that all applicants supply a CV and covering letter in support of their application, detailing their experience and interest in working at AMICULUM.


More information

For more information about the AMICULUM story and our family of agencies, please visit or contact a member of our recruitment team.